Chapter 12 Part 1在线视频

Hello

everyone

I am LiuHongchen

from Capital Medical University

Now we are going to talk about

Chapter Twelve Conference etiquettes

Upon completion of this chapter

you are expected to understand

the importance of Conference etiquettes

in today's world

Master the common Conference

attending etiquettes

including both verbal and nonverbal rules

understand the common manners

especially verbal etiquettes

For various conference scenarios

part one

introduction etiquettes matter

They never disappear or lose their significance

as human civilization moves

its way from ancient days

to modern time

In another word

etiquette can never be outdated or ignored

Today it is generally associated

with politeness or good manners

and what matters most

consideration for others

with good and appropriate manners

Social groups or the societies can function

efficiently and smoothly

within a society like this

everyone will feel more secured

by knowing that all are comfortable

with what to behave and what to say

and no one will disturb the peace

But what are the etiquettes

for attending an academic conference

Is it still important to follow them today

Part two functions

Etiquette is a code of rules

that governs or instructs the common

and a proper social behaviors

In other words

it demonstrates what behaviors or sayings

we are encouraged to apply

or what we should avoid doing

or saying in communication

and interactions with others

Within a group

especially on a special occasions

why do etiquettes matter

for attending a medical conference

Whether you are a new comer

or an experienced doctor

as Medical Practitioners

Medical conference is one of the most

significant events in your professional life

It is not merely another workplace

but an excellent opportunity

for social networking

You will get a chance to meet your peer doctors

from all over the world

and especially some big name

medical professionals

and top Notch scholars

that people have been longing

to get in touch with

gathering together for communication

and exchanging the cutting edge

Developments in the field

In that case

mastering the art of conference etiquette

will help you build a good impression

for people you meet for the first time

Proper behaviors

and the effective communication

will convey the message that

apart from professional expertise

in working situations

in working situations

you are competent and confident

of what you are expected to do and say

That is the first criteria to forge

potential relationship with other experts

at conferences and later be accepted

into professional circles

Moreover

if you are not signing up for conferences

as an individual act

but

As the delegation of your hospital

or institute

etiquette is more than important

to be fully acquainted with

improper behaviors

even trivial ones may easily demolish

the authority or reputation of the institute

that you are representing

which may cause barriers for the future

Potential cooperation

Part three

suggested ways for attending

an academic conference properly

Attending a conference is never as simple

as going for a meeting to listen and leave

no matter what role you will play

during the conference

whether a keynote speaker

or a fresh new phase in the field

you should always maximize the

experience by taking every step seriously

Every single detail matters

It is of great importance to study ahead

to put into practice the necessary etiquettes

and protocols covering both verbal

and nonverbal communication

before during and after the conference

Since good behaviors

bring benefits to both individual attendees

or attendees that have

a institutes to represent

In this chapter

we are going to demonstrate

the general rules for

attending medical conferences

from the following three aspects

Etiquettes before attending an academic conference

Etiquettes at an academic conference

Etiquettes after an academic conference

One

Etiquettes before attending an academic conference

Attending an academic conference

is not like going to a lecture

there are certain preparations

to be made before attending it

especially for those presenters

who are going to share their researches

Generally

these preparations could be summarized as follows

Submit all paperwork on time

Normally

once participants are registered

the conference organizer will announce

all the required materials attendees need to submit

for the conference with sufficient time beforehand

It may range from individual basic

information to necessary papers

you will use during the meeting

especially if you are an individual

speaker or invited expert

Please put into your reminder the due dates

of all the paper works

and take responsibility into fulfilling

the organizers requests

Otherwise

they will have to chase down upon you

which may disrupt and even delay

the preparation procedures for the conference

Make sure to read all the information

and plan a schedule ahead

Attendees usually will receive a welcome packet that

contains the complete agenda

list of speakers and the related literatures

for coming days of the conference

However

what some people often neglect is that

the organizers often post plenty of

information beforehand online

or send e-mails to individuals

so as to give everyone a general

picture of what is going to happen

for the next few days

You may find some overlapping lectures

workshop or events

Take some time to prioritize the ones

you must go and leave out the

programs you may have to miss

Create carefully

your individual schedule before setting off

in order to make full

use of the upcoming conference

This can ensure the maximum participation

from the beginning instead of running cluelessly

when the actual conference starts

Make a list of attendees you want to meet

If the list of attendees

especially the keynote speakers invited

have already been announced

Please do your homework

to go through the names

and figure out whom

you'd like to meet and talk to

It’s better for you to get familiar with your

peer medical practitioners

and important guests prior to the meeting

than to start a conversation randomly

with complete strangers whose information

you have to find out one by one

during the talks

Besides

being able to recognize and address the guests

properly at the first moment

can also show your respect

and sincerity to them

which helps leave a good first impression

Prepare enough items needed at the conference

As stated above

medical conference is not strictly about

listening to lectures of guests

on cutting edge development in medicine

but most importantly

to exchange information and share experience

with other people in the field

In other words

it is all about expanding professional network

If you are

representing your institute or hospital

networking is extremely crucial

since this will be a good chance

for introducing and promoting where you are from

and what outstanding work you are doing

Make sure to prepare ample

amount of business cards

Brushes or any other forms

of materials that could serve the need

during the conference

although in these days

although in these days

social networks are making

it convenient for people to find the information

it is still the easiest way

and a professional manner

to distribute printed items out of the conference

Plan ahead

the amount of copies you need to prepare

and bring them with you on appropriate occasions

to build potential collaborative relationships

Prepare appropriate attires for all events

Big medical conference could be the most

formal workplace in the professional life

The last thing you want to happen

is to show up underdressed or overdressed

It is quite embarrassing

and improper outfit even will

undermine your reputation

since it may suggest your disrespect

to the conference and its attendees

Some conferences last for a few days

covering different sessions and even special events

such as formal banquets

You should read carefully the notice in advance

and make sure to prepare the proper attires

for each occasion

From your end

having sufficient knowledge about dress code

in professional world can be really helpful

Here are some tips you should follow

The most common types

suitable for an academic conference

can range from smart casual to business professional

It normally depends on which role

you are going to take during the conference

For most attendees

business casual and smart casual

are proper enough

while speakers

who are going to present on stage

may consider business casual

or business professional

If a formal dinner

banquet or a special event

is held during the conference

please make sure to check the dress

coat requested beforehand

such as black tie

formal or semi formal

Unacceptable outfits should be avoided

such as flip flops or tennis shoes

Athletic wear

Sleeveless or see through clothing

Overly ripped clothing

skin tight or revealing clothing

miniskirts or skirts and addresses

which are off an inappropriate length

Dos and don'ts

For submission

never missed the deadline for submitting

your research paper or abstract

Usually you should submit your research

paper at least three days before the dead line

so as to leave enough time for the

Conference committee to evaluate your work

Always cope with a submission Coles

the Conference Committee

upon most occasions

we release a template which contains

the required format for submission

Make sure you read it thoroughly

and follow it step by step

For making a list of items

Always remember

you are there to share you a research and

exchange opinions with peer doctors

so don't make it like

you are going for a journey

Apart from documents

related to your research or the conference theme

you don't need to take too many belongings

as the committee usually will

provide good or commendation

For making the list of acquaintances

It is highly unlikely for an attending

to meet every single person

and he saw her list of acquaintances

So list out the very few persons

you want and most likely to meet