Chapter 12 Part 2在线视频

Two

etiquettes at an academic conference

Medical conferences are expected

to proceed in a neat

peaceful and well coordinated environment

Anyone who is not fully prepared for this

Anyone who is not fully prepared for this

will easily disrupt the participants

and the proceedings

You can never be too careful

with what you should and shouldn't do

or say at the conference

generally

etiquettes during an academic conference

could be summed up as two categories

as roules for verbal communications

rules for nonverbal communications

Rules for non-verbal communications

Verbal communications in an academic

conference happen where you encounter peers

for discussions

exchanging ideas or making new acquaintances

within your field of research

Such activities often follow rules as such

Approach the person you want

to talk to with courtesy

Always remember to start a conversation

by introducing yourself briefly to the guests

Especially to those reputable scholars

If the guests are right in the middle of

a conversation with others

you may stand aside at

a certain distance to listen quietly

and find a proper chance

to smoothly join in the talk

Don't jump into the conversation out of

the blue to interrupt others' talk

no matter how important

the issues you want to discuss are

All contacts need to be carried out

in genuine

respectable and natural manners

You may handle the procedure like this

Example1

Excuse me

Dr. Smith may I take you for a minute

Well

I’m Dr.Chen from Chaoyang Hospital

affiliated to Capital Medical University

I’m a faithful follower of your latest research

I’m a faithful follower of your latest research

on New England in the prevention

of cardiovascular diseases

and feel quite strongly

about your presentation tonight

I wonder if you could spare some time for me

for some tiny puzzlements of mine

Example 2

Well

I hope you gentlemen

may forgive me for cutting into the conversation

for I couldn't help myself

following your conversation

which is also my research focus

I’m Dr.Chen from Chaoyang Hospital

Would you mind me expressing

my personal views into the issue

Make sure you stick to proper topics

during conversations

For most of the cases

small conversations are relevant to the theme

and the content of the conference

However

you may find yourself occupied in casual talks

sometimes with peer attendees

for networking

Please keep in mind that

the conversation should also be appropriate

Avoid talking about sensitive issues

such as religions

politics

gender biased content or gossip

Try to relax

but don't make others as well as yourself

uncomfortable with awkward topics

Make good transition when the conversation ends

a friendly and effective conversation

needs a greeting for a good start

but also a good transition for a polite end

Don't just fade away

and finish the conversation suddenly

You could politely suggest by saying

It was great talking to you

Excuse me I must go to

or I look forward to remaining

in contact with you etc

It also helps lay the foundation

for future connection

and potential cooperation

You may handle the process like this

Example3

Well it is really nice and fruitful

talking to you gentlemen

I truly hope we could have more time

to further this conversation

how about a coffee of three after this session

Example 4

Well I hate to interrupt

but it’s time for us to be back to the session

would you like to join me

would you like to join me

for a coffee chat after the session

Cause I truly hope we could have some

further talk over the issue

Important nonverbal communication

All relationships begin with a greeting

though it only happens within seconds

though it only happens within seconds

It will leave others a very important

first impression of what kind of person you are

so greeting manners matter

But what are greeting manners

They can be summarized as follows

Always stand up when being introduced

No matter who you are and what position

you are entitled with in the field

please always stand up when being introduced

and remain still when talking to others

if they are standing

It’s important to always talk to

your counterpart at eye level

and make good eye contact

with others with the handshake

Smile

Without doubt an academic conference

is a serious and professional occasion

however

at the same time it is also the occasion

for social purposes

and social networking

Please try to be pleasant

and approachable with genuine

smile on your face

transmitting the happiness and

friendliness you have towards your

fellow conference goers

Keep good posters while talking

keep in mind that you are

in work mode even off the stage

in work mode even off the stage

people may judge you by their appearance

postures and body orientations

because they reveal some information about yourself

when you are talking to another person

stands to you and consciously leaned

forward a little to show you are

interested in the conversation

Respect personal space

One important principl

e in nonverbal communication

that many Chinese conference goers ignore

is the importance of personal space

Although the perception of personal

space varies in different cultures

it could be easily observed

What kind of personal space

the person you are talking to

are comfortable with

Bear it in mind and respect the personal

space on every occasion

It is internationally accepted that

the most agreeable talking space

between two interlocutors

during an academic conference

would be one and a half meter

Dos and don'ts

Stay alert throughout the conference

some conferences last four days

Yes

it can be very exhausting

especially where you have to listen to

various lectures in a rule

with topics you may not be familiar with

if you come from afar to the conference

the case gets worse

However

the biggest the respect you should take

and show to the speakers

The organizers and a fellow audience members

is listening with full concentration

Please be focused and stay alert

through the whole process

as an attentive listener

Try your best to avoid falling asleep

or yawning even you find yourself

boring if feeling tired

straighten up a bit and help yourself

with some refreshments without disturbing others

Do not attend a phone calls

during meetings

Some people believe that if the answer

a phone call with their hand covering

their mouths and speak with really low voice

people would not be able to hear them

unfortunately

doesn't work

Every one can still hear the conversation

Even if the voice is kept down

it is still annoying to listen to the speaker

with constant murmur round

Leave the conference room quietly

to answer the call in the hall

If there is indeed an emergency

that you have to deal with

Do not make any subtle noise during the lecture

Some people believe that if the noise

they make is not loud enough

to make everyone in the room hear

it is no big deal

but it is indeed

slurping coffee

eating snacks

whispering with your neighbors or even shaking

legs can be disturbing to people sitting around

as a speaker on the stage

It is truly frustrating to realize

some attendees are chatting among themselves

It is important to show respect

to every speaker on the stage

Do not post and tag unwanted

pictures on social media

People nowadays love to post the pictures on

social media about

what is going on in their lives

It is your right to record and share

your experiences publicly online

but please keep in mind

to ask permission first

if there are other people present

in your pictures

If convenient

If convenient

ask permission from the

speakers and organizers as well

because some content on your picture

can be confidential or copyright protected

Do not hog the

Do not hog the Q&A session

It is a custom that almost every speech

or lecture ends with a Q&A session

which allows the speaker to communicate

directly with the audience immediately

on a certain topic

However

this session is an open discussion

designed for all the audiences off the stage

Please do not make it into your own time

to show wisdom or diligence

avoid asking questions to every single speaker

or keep asking several questions

in a row to one particular speaker

you can meet the speaker afterwards

for further discussion

But for the Q andA session

the etiquette is to pass and share the microphone

to every one else who wants to speak

Do not corner the speaker

after they have finished

It is no better chance to meet some

prestigious scholars or doctors in the field

who you are wanting to talk to

at one single conference

However

this cannot be the excuse

that you follow the guest everywhere

to introduce yourself and talk

because other people may also be lining

waiting to talk to him or her

If you want to keep in touch

with certain guests

you could politely exchange contact

information with them and build up

further collaboration via e-mail etc

Again

try to approach others

in a polite and unnatural manner

Do not make a fuss or complain too much

Organizes prepare usually for months

for the conferences

however

accidents cannot be avoided all the time

or you as a conference participant

can not attending every way

when unpleasant incidents happen

and you have complaints towards

certain arrangements

Show some courtesy by keeping calm and polite

Then find the proper time and chance

to report the issue to those who are in charge

and wait patiently for

mutually agreeable solutions

If not that emergent

at the end of the conference

you could write down all the complaints

or suggestions in the evaluation sheets

provided by the organizers

Three

Etiquettes aft a medical conference

The closing ceremony

does not necessarily

mark the ending of the conference

There are also several other issues

you should attend to after the conference

finishes to fully complete the whole experience

Follow up with your contacts

You may find yourself coming back home

from the conference with piles of business cards

and materials you have collected from

all the people you have met

during the conferences

Don't just throw them away

and the forget about it

Take some time to revisit

the names and a form

a checklist of important individuals or institutions

You need to build potential collaborations with

send them an email

for an official self introduction

or simply send a message

to remind them of you

Ideally you can follow up with whom

you would like to keep in touch within

a week after the meeting

so that the connection won’t go cold

Send a thank you note

to the conference organizers

or your sponsors

although not everybody will be

considerate enough to do so

it is so common courtesy

to send a thank you note

to the people organizing the conference

you could express your appreciation

to them for inviting you and putting

much effort into the conference

This also helps leave a good impression

besides

if you are recommended

or sponsored by your teachers

bosses or supervisors

don't forget to express your appreciation

to them as well

This shows how important

the medical conference can mean to you

and you are not that kind of people

who take for granted the opportunities

in your professional life

Dos and don’ts

Do not rush up for the exchange of

identity cards or contact information

It may make people annoyed

if you push them too hard

for their personal contact information

Never ever ask presenters for PPTs

PPTs used for presentations

are regarded as part of the intellectual

properties of the presenter

it would be rather rude and careless

to ask for such documents

without proper basis of relations

If you are truly interested in the work

of a presenter’s

just politely ask for his/her contact information

email is highly suggested

and then after certain time of

conversation over the issue

you may try to make a request for the PPTs